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Attention: File PF & ESI returns by the 15th of the following month and complete ESI IP registration within 10 days of employee onboarding — Stay Compliant and Avoid Penalties!
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Rapport's PF & ESI experts register over 50+ PF & ESI registration every month.
Standard
Perfect for Startups
- Expert assisted process
- Free Consultation
- Document Drafting
- Application Filing
- Submitting Application to EPFO & ESIC
- PF & ESI Licenses, Portal Login Credentials
- Initial Return Filing
- DSC Registration
- eSign Registration
- UAN /IP Registration
Fastrack
Perfect for SMEs
- Expert assisted process
- Free Consultation
- Document Drafting
- Application Filing
- Submitting Application to EPFO & ESIC
- PF & ESI Licenses, Portal Login Credentials
- Initial Return Filing
- DSC Registration
- eSign Registration
- UAN /IP Registration
Premium
Perfect for Medium/Large Enterprises
- Expert assisted process
- Free Consultation
- Document Drafting
- Application Filing
- Submitting Application to EPFO & ESIC
- PF & ESI Licenses, Portal Login Credentials
- Initial Return Filing
- DSC Registration
- eSign Registration
- UAN /IP Registration
Employees’ State Insurance (ESI) Scheme - Overview :
ESI is a contributory fund that enables Indian employees to participate in a self-financed, healthcare insurance fund with contributions from both the employee and their employer. The scheme is managed by Employees’ State Insurance Corporation, a government entity, that is a self-financing, social security, and labor welfare organization. The entity administers and regulates ESI scheme as per the rules mentioned in the Indian ESI Act of 1948. ESI is one of the most popular integrated need-based social insurance schemes among employees. The scheme protects employee interest in uncertain events such as temporary or permanent physical disability, sickness, maternity, injury during employment, and more. The scheme provides both cash benefits and healthcare benefits.
Employee Provident Fund (EPF) - Overview :
EPF is a welfare scheme brought into force to secure a better future for employees. It is a statutory benefit available to the employees post retirement or when they leave the services. In case of deceased employees, their dependents will be entitled for the benefits. Under the Employees’ Provident Fund Scheme (EPF Scheme) both employers and employees have to make their contributions towards the Fund. Interest earned on the amount is credited to the member’s Provident Fund Account (PF account) and is available to the employee at the time of retirement or exit from employment as the case may be, provided certain conditions are fulfilled.
Terminologies of EPF & ESI
Here are some important terminologies related to ESI and PF registration in India:
Benefits of PF & ESI Registration
Here are the main advantages of ESI and PF registration for employers and employees:
For Employers: :
1. Registration is mandatory as per law, so it complies with regulations. 2. Attracts good employees. 3. Tax benefits as contributions paid is a deductible business expense. 4. Enhanced loyalty and better productivity from social security covered employees. 5. Staff absenteeism is reduced.
For Employees: :
1. Medical care and sickness benefits for self and dependents under ESI. 2. Financial support to dependents in case of injury, funeral, unemployment and other contingencies. 3. PF offers financial protection after retirement with pension and lump sum withdrawal. 4. Peace of mind and work stability leading to increased efficiency. 6. PF accumulations and even scheme benefits are easily transferable across organizations.
Eligibility Criteria for PF Registration
PF registration is mandatory for organization where the employees count is more than 20 members, and the employees with salary less than Rs 15000/-have to mandatorily member of EPFO.
Eligibility Criteria for ESI Registration
Registration with Employee State Insurance (ESI) is a necessary step for all businesses with more than 10 employees.
Collection of ESI Contribution
- It is the employers responsibility to contribute to the ESI fund by deducting the employees’ contribution from wages and combining it with their own contribution.
- An employer is expected to deposit the combined contributions within 15 days of the last day of the Calendar month. The payments can be made online or to authorized designated branches of the State Bank of India and some other banks.
ESI Calculations
The rates of contribution, as a percentage of gross wages payable to the employees, is explained in the table below
Contribution Type | Percentage of Gross Pay | Example Gross Salary | Contributions |
Employee Deduction | 0.75% | Rs 15,000 | 15,000 * 0.75% = 113 |
Employer Contribution | 3.25% | 15,000 * 3.25% = 487.50 | |
Total Contributions for this employee | 112.50 + 487.50 = Rs 600.00 | ||
Employee and Employer Contributions to the Employee Provident Fund (EPF)
For EPF, both the employee and the employer contribute an equal amount of 12% of the monthly salary of the employee.
The breakup happens as follows:
| Employee | Employer | |
| Total contribution | 12% of monthly salary | 13% of monthly salary (subject to a maximum of Rs 1,950) |
| Employee Pension Scheme (EPS) | NIL | 8.33% of monthly salary (subject to a maximum of Rs 1,250) |
| Employee Provident Fund (EPF) | Full amount | 3.67% of monthly salary |
| EDLI Contribution | NIL | 0.5% of monthly salary (subject to a maximum of Rs 75) |
| Administration Fee | NIL | 0.5% of monthly salary (subject to a maximum of Rs 75) |
| Example Monthly Salary: Rs 12,000 | ||
| Total Contribution | 12,000 * 12% = Rs 1,440 | 12,000 * 13% = Rs 1,560 |
| EPS | 0 | 12,000 * 8.33% = Rs 1,000 |
| EPF | Rs 1,440 | 12,000 * 3.67% = Rs 440 |
| EDLI | 0 | 12000*0.50% = Rs. 60 |
| Administration Fee | 0 | 12000*0.50% = Rs. 60 |
Documents Required for EPF & ESI Registration in India
To register a EPF & ESI in India, you need to submit specific documents. Here’s a list to help you get started:
Documents in Respect of Directors/ Partners/ Proprietor
- Copy of PAN Card
- Copy of Aadhaar Card
- Mobile Number and Email ID
Documents in Respect of Entity
- Copy of PAN card (Not required in case of proprietorship firm)
- Company Address proof (COI/ Shop & Establishment License)
- MOA in case of company / Partnership Deed in case of Partnership
- Cancelled Cheque (bearing preprinted name & a/c no)
- Certificate of Registration (GST/ COI/ Shop Act)
- Employees Details along with Salary (as per attached Performa)
- Signature Card
Documents / forms to be signed by all employees
- EPF Form 11
- ESI Form 1

EPF & ESI Registration Process
Step 1: ConsultationTake free on call consultation and guidance on EPF and ESIC registration and post registration compliances. Know what are the details and documents required for this. If satisfied proceed for next step. | Step 2: DocumentationNext send us all required documents and details as advised by consultant. Also collect blank Specimen Signature and Consent letter for Signing and send us filled up forms scan copy. All documents need to be send on Email only. |
Step 3: Application PreparationEPF and ESI registration is 100% online. Application preparation and filing take place same day. | Step 5: EPF and ESI Registration CertificateYou will receive EPF and ESI Registration no. on your email ID and mobile number from department. |
Why Rapport is best partner for EPF & ESI Registration?
Rapport Consulting can help streamline the PF & ESI registration process with affordable PF registration fees. Our experts provide comprehensive support, ensuring your registration is completed accurately and efficiently. From preparing and submitting all necessary documents to obtaining your PF & ESI code, we manage the entire PF & ESI apply online process, allowing you to focus on growing your business. With our user-friendly platform and dedicated customer service, you can trust Rapport Consulting to handle your PF & ESI registration online with the utmost professionalism and reasonable PF & ESI registration fees.
Expertise in Labour Law :
Our registration team specializes in Labour law, ensuring your application is accurate, compliant, and efficiently processed.
End-To-End Solution :
Rapport provides comprehensive solutions with the expertise of our in-house labour law specialists, we ensure a user-friendly, efficient, and secure process, enabling you to make the most of our services.
Affordable Pricing :
At Rapport, professionalism doesn’t mean high costs. By choosing us, you’ll find our services not as an added expense but as a cost-saving investment, helping you save significant amounts over time.
Quick Support :
Our dedicated Support Team is always available to assist you. Whether you have compliance or business-related queries, feel free to call us anytime for free consultations and quick resolutions.
Accuracy Guaranteed :
Every detail of your work is meticulously reviewed and validated through a robust process designed by our experts, ensuring precision and completeness in every task.
Transparent Pricing :
All our service fees are inclusive, with no hidden charges of any kind. We stand by the quoted prices and guarantee there will be no unexpected costs.
FAQs on PF & ESI Registration
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